Processing of (personal) data by the entity in charge of the online application process
Data protection information for applicants in accordance with Art. 13 of the General Data Protection Regulation (DSGVO)
Thank you for your interest in our company. In accordance with the requirements of Articles 13, 14 and 21 of the General Data Protection Regulation (DSGVO), we would like to inform you about the processing of the personal data provided by you as part of the application process and, if applicable, collected by us. In order to ensure that you are fully informed about the processing of your personal data as part of the application process, please take note of the following information.
The person responsible for data processing is:
Polyteia GmbH
Our data protection officer
In fulfilling our obligations under data protection law, we are supported by our data protection officer. The contact details of our data protection officer are:
Bitkom mbH
As an external data protection officer, Bitkom Servicegesellschaft mbH is required by law to treat data subject inquiries confidentially.
Data we process
As part of the application process, we process personal data from you that we obtain through your application documents by e-mail or post, but also receive during the interview with you. This may include contact details, all data related to the application (CV, certificates, qualifications, photo, etc.) and, if applicable, data on bank details (for reimbursement of travel expenses).
We process your data first to carry out the application process and then to check whether we can offer you the position for which you have applied and hire you as an employee. The legal basis for this is Article 88 (1) DSGVO in conjunction with Section 26 (1) sentence 1 BDSG. Insofar as the data are special categories of personal data (such as data about your health) that you yourself provide to us (for example, information about a severely disabled status), the processing is carried out on the legal basis of Art. 9 Para. 2 lit. b DSGVO in conjunction with Section 26 Para. 3 BDSG.
If you have successfully completed the application process and accept our offer, we will store your data below for the purpose of implementing the employment relationship with you. The legal basis for the processing is Article 88 (1) DSGVO in conjunction with Section 26 (1) sentence 1 BDSG.
Deletion of data
Unless there is a legal retention period, we delete your data as soon as storage is no longer necessary or the legitimate interest in storage has expired. If you are not hired, we regularly delete the data no later than six months after completion of the application process.
In individual cases, individual data may be stored for a longer period (e.g. travel expense reports, defense against claims under the General Equal Treatment Act). In this case, the duration of storage is based on the statutory retention obligations under the German Commercial Code or the German Fiscal Code (six or ten years) or the duration of legal proceedings.
If you are not hired, but your application is still of interest to us, we will ask you in advance, by obtaining your written consent, whether we may continue to store your application for future job openings.
If you are hired as an employee, we will store your data for the duration of the employment relationship with you. In this case, you will receive further information about the processing of your data in the employment relationship as soon as you start the employment relationship with us.
Recipients of your data
We will of course treat your data confidentially and will not pass it on to third parties. We have commissioned a service provider to provide our applicant management system. This service provider has access to your data within the framework of order processing. We also use service providers who support us in the areas of hosting, maintenance and support of IT systems as well as archiving and destruction of documents and with whom we have also concluded separate contracts for order processing.
Your data protection rights
As a data subject, you have the right to information about the personal data concerning you (Section 17 of the GDPR), to correction of incorrect data (Section 18 of the GDPR), and to deletion if one of the reasons stated in Section 19 of the GDPR applies, e.g. if the data is no longer required for the purposes pursued. There is also the right to restriction of processing if one of the conditions mentioned in § 20 DSGVO exists and in the cases of § 22 DSGVO the right to data portability. If you wish to assert your data protection rights, please contact us using the contact details above.
In addition, as a data subject, you have the right to lodge a complaint with the data protection supervisory authority if you believe that the processing of data relating to you violates data protection provisions.
The data protection supervisory authority responsible for us is:
Necessity of providing personal data
The provision of personal data in the context of application processes is neither required by law nor bycontract. You are therefore not obliged to provide information about your personal data. Please note, however, that these are required for the decision on an application or the conclusion of a contract relating to an employment relationship with us. If you do not provide us with any personal data, we will not be able to make a decision regarding the establishment of an employment relationship. We recommend that you only provide personal data in your application that is required to complete the application.
Automated decision-making
Since the decision about your application is not based exclusively on automated processing, there is no automated decision-making in individual cases within the meaning of Art. 22 DSGVO.
Thank you for your interest in our company. In accordance with the requirements of Articles 13, 14 and 21 of the General Data Protection Regulation (DSGVO), we would like to inform you about the processing of the personal data provided by you as part of the application process and, if applicable, collected by us. In order to ensure that you are fully informed about the processing of your personal data as part of the application process, please take note of the following information.
The person responsible for data processing is:
Polyteia GmbH
Schlesische Straße 27
10997 Berlin
Telefon: +49 30 5490832 0
E-Mail: info@polyteia.de
Our data protection officer
In fulfilling our obligations under data protection law, we are supported by our data protection officer. The contact details of our data protection officer are:
Bitkom mbH
Albrechtstraße 10
10117 Berlin
E-Mail: datenschutz@bitkom-consult.deAs an external data protection officer, Bitkom Servicegesellschaft mbH is required by law to treat data subject inquiries confidentially.
Data we process
As part of the application process, we process personal data from you that we obtain through your application documents by e-mail or post, but also receive during the interview with you. This may include contact details, all data related to the application (CV, certificates, qualifications, photo, etc.) and, if applicable, data on bank details (for reimbursement of travel expenses).
We process your data first to carry out the application process and then to check whether we can offer you the position for which you have applied and hire you as an employee. The legal basis for this is Article 88 (1) DSGVO in conjunction with Section 26 (1) sentence 1 BDSG. Insofar as the data are special categories of personal data (such as data about your health) that you yourself provide to us (for example, information about a severely disabled status), the processing is carried out on the legal basis of Art. 9 Para. 2 lit. b DSGVO in conjunction with Section 26 Para. 3 BDSG.
If you have successfully completed the application process and accept our offer, we will store your data below for the purpose of implementing the employment relationship with you. The legal basis for the processing is Article 88 (1) DSGVO in conjunction with Section 26 (1) sentence 1 BDSG.
Deletion of data
Unless there is a legal retention period, we delete your data as soon as storage is no longer necessary or the legitimate interest in storage has expired. If you are not hired, we regularly delete the data no later than six months after completion of the application process.
In individual cases, individual data may be stored for a longer period (e.g. travel expense reports, defense against claims under the General Equal Treatment Act). In this case, the duration of storage is based on the statutory retention obligations under the German Commercial Code or the German Fiscal Code (six or ten years) or the duration of legal proceedings.
If you are not hired, but your application is still of interest to us, we will ask you in advance, by obtaining your written consent, whether we may continue to store your application for future job openings.
If you are hired as an employee, we will store your data for the duration of the employment relationship with you. In this case, you will receive further information about the processing of your data in the employment relationship as soon as you start the employment relationship with us.
Recipients of your data
We will of course treat your data confidentially and will not pass it on to third parties. We have commissioned a service provider to provide our applicant management system. This service provider has access to your data within the framework of order processing. We also use service providers who support us in the areas of hosting, maintenance and support of IT systems as well as archiving and destruction of documents and with whom we have also concluded separate contracts for order processing.
Your data protection rights
As a data subject, you have the right to information about the personal data concerning you (Section 17 of the GDPR), to correction of incorrect data (Section 18 of the GDPR), and to deletion if one of the reasons stated in Section 19 of the GDPR applies, e.g. if the data is no longer required for the purposes pursued. There is also the right to restriction of processing if one of the conditions mentioned in § 20 DSGVO exists and in the cases of § 22 DSGVO the right to data portability. If you wish to assert your data protection rights, please contact us using the contact details above.
In addition, as a data subject, you have the right to lodge a complaint with the data protection supervisory authority if you believe that the processing of data relating to you violates data protection provisions.
The data protection supervisory authority responsible for us is:
Berliner Beauftragte für Datenschutz und Informationsfreiheit
Alt-Moabit 59-61
10555 Berlin
Tel.: +49 (0)30 13889-0
E-Mail: mailbox@datenschutz-berlin.de
Necessity of providing personal data
The provision of personal data in the context of application processes is neither required by law nor bycontract. You are therefore not obliged to provide information about your personal data. Please note, however, that these are required for the decision on an application or the conclusion of a contract relating to an employment relationship with us. If you do not provide us with any personal data, we will not be able to make a decision regarding the establishment of an employment relationship. We recommend that you only provide personal data in your application that is required to complete the application.
Automated decision-making
Since the decision about your application is not based exclusively on automated processing, there is no automated decision-making in individual cases within the meaning of Art. 22 DSGVO.